Lloyd and Associates tax Prep

Privacy Policy

last updated 03/20/2026

at lloyd and associates we respect your privacy and are committed to protecting the personal and financial information you entrust to us. this policy outlines how we collect, use, and safeguard your data.

1. Information we collect
to provide accurate tax preparation services, we collect non-public personal information (npi) about you, including:

* identifiers: Name, address, social security number (ssn), and birthdate.

*financial data: income statements (w-2, 1099), bank account numbers (for direct deposit), investment records, and deductible expenses.

* family information: dependents names, ssn, and relationship details.

2. how we use your information
we use your information strictly for:

* preparing and filing your federal and state income tax returns.

* Providing tax planning and consulting services.

*communicating with you regarding your tax status or appointment.

3. disclosure of information
we do not sell or rent your information to third parties. we only disclose your information:

* to the irs and state taxing authorities as part of the filing process.

* to third-party software providers (e.g., a subpeona or court order).

4. data security

we maintain physical, electronic, and procedural safeguards that comply with federal regulations to protect your npi. this includes encrypted file storage, secure document portals, and restricted access to your files.

5. your rights

you have the right to view your information and request corrections to any inaccuracies. we retain your records for as long as required by law ( typically 3-7 years ) before securely destroying them.

6. contact us

if you have any questions about this policy, please contact:

reather lloyd at lloyd and associates tax prep

989-385-6329 or email at rlloydceo@lloydandassociates.net

7. digital document uploads & secure portals

to ensure the highest level of security for you sensitive information, we utilize a smart vault provided through pts tax, tax now, and tax slayer product for all digital document exchanges.

* encryption: all documents uploaded to our portal are encrypted both in transit and at rest using industry-standard aes 256-bit encryption.

* user responsibility: you are responsible for maintaining the confidentiality of your portal login credentials. we recommend using a strong, unique password and enabling multi-factor authentication
( mfa ). if available.

*email policy: we discourage sending sensitive documents (those containing full ssn or bank details ) via standard unencrypted email.

8. physical document retention & destruction

we prioritize a "digital-first" approach to minimize the risk of loss or unauthorized access to physical records.

* original documents: it is our policy to return all original physical documents (w-2, 1099, etc. ) to you immediately upon the completion of your tax return preparation.

* physical storage: any physical copies temporarily in our possession are stored in locked, secure cabinets with access restricted to authorized personnel only.

* secure destruction: any physical documents not returned to you that contain sensitive information are securely shredded once they are no longer needed for the preparation of your return or to meet legal retention requirements.